guest management

Create a Comprehensive Guest List

Start by compiling a comprehensive list of all the guests you wish to invite, including their names, addresses, and contact information.

Send Invitations in a Timely Manner

Send out your wedding invitations well in advance, typically 6-8 weeks before the wedding date. Include clear RSVP instructions, such as a deadline and preferred method of response, to facilitate timely and accurate guest count.


Utilize a Guest Management System

Consider using a guest management system or spreadsheet to keep track of RSVPs, meal preferences, and any special accommodations your guests may require.


Plan for Special Accommodations

Take into account any special needs or accommodations that certain guests may require, such as dietary restrictions, accessibility concerns, or child-friendly arrangements.


Assign Seating Arrangements

Create a seating chart that takes into consideration the relationships and dynamics among your guests. Consider seating people together who know each other or share common interests to encourage lively and enjoyable conversations.

Provide Clear Directions and Information

Offer clear directions and any necessary information about the venue, accommodation options, and local attractions to help guests navigate the area with ease.

Offer a Variety of Accommodation Options

Provide a range of accommodation options to suit different budgets and preferences. Partner with local hotels to secure room blocks for your guests and provide this information on your wedding website or invitation.

Set Up a Wedding Website

Create a wedding website where guests can find all the necessary details about the event, including the schedule, venue information, travel recommendations, and any other relevant updates.


Plan Pre- and Post-Wedding Activities

Organize pre- and post-wedding activities to engage your guests and encourage them to make the most of their time at your wedding destination.


Designate a Guest Liaison

Designate a responsible friend or family member to serve as a guest liaison. This person can assist guests with any questions or concerns they may have during the wedding celebration.

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